Tips on Writing an Invoice
It is common for businesses to have problems getting customers to pay on time. The problem could actually be your invoicing system too. You will learn that so many customers will misunderstand the payment terms if the invoice is unclear. This means that you need to ensure that the invoice is more detailed and offers clearer info. This site seeks to ensure that you understand how to write invoices in a way that discourages late payments. As you read more here, you will learn of the tips worth considering in this pursuit.
Ensure that the written invoice looks more professional. You can do this on your own or even hire a professional. It is possible to create these invoices using spreadsheet programs or even word processors. This will all depend on what you are comfortable with. It is also possible to opt for the customizable invoice. It is upon you to make sure that the word invoice is prominently featured on the top of the document. It is through this that the customers will be able to know what they have been given without too much strain. It is also relied on to make sure that the recipient remembers that payment is due. Assigning an identification number will guarantee better organization. Make sure that the invoice features the business’ as well as client’s names and contact info. This is what will make sure that the invoice comes with a more professional appeal.
Seek to ensure that the invoice dates are considered in this pursuit. This invoice will need to be characterized by two dates. It is always advisable for both the date of supply of products and that which indicates when the invoice was created have to be considered. You can also choose to place the date in the description section. While this description is expected to be quite brief, it will be prudent for you to make sure that it covers all details regarding what is being charged. Do not shy away from relying on bullets in itemizing details. There are high chances of the payment not being delayed in the event that there is clarity. Ensure that the right item, quantity and even price are precisely captured.
It is advisable that the total amount be in bold. Usually, it will be ideal for you to itemize the list of charges. Putting the total in bold will minimize confusion. It will also be necessary for you to include the VAT amount if applicable. This invoice must clearly show the payment terms that you advocate for. This will ensure that there is minimal confusion when you are being paid.